Project Planning & Pre-Construction
Wildstone offers project planning services to our clients who desire the input of experienced professionals in the early phases of a project. The early involvement of Wildstone allows input into cost estimates, scheduling, value engineering and management and other pre-construction aspects of the project. Briefly the services we offer as a part of our pre-construction program are:
Phase 1: Project Feasibility
Wildstone has considerable experience looking at proposed projects and quickly determining project feasibility. Wildstone has participated in several projects as both construction managers and owners. The first phase is to determine if a project is feasible. We do this by reviewing all project parameters in detail that will influence the project. These typically include:
- Assessing the client’s needs
- Selection of project location
- Is there a demand for this product to be constructed
- Assemble of project team (i.e. planners, architects, consulting engineers)
- Off site & on site infrastructure costs
- Budget Preparation and Estimating of final product
- Financing options ( private, institutional & government)
- Project timing
The successful completion of Phase 1 and an agreement to move forward is followed by Phase 2. Phase 2 activities below are normally required before we break ground:
Phase 2: Preconstruction Tasks
Preparation of Schedule
During the pre-construction phase, a comprehensive schedule is prepared outlining all key durations and milestones with regards to design, permitting, interim costing information, finalizing project cost, procurement of vendors and subcontractors (with emphasis placed on long lead items), submittal process, approval process, material deliveries, construction activity durations, owner separate vendor activities, inspections, commissioning of systems, occupancy and move in.
We will review the design documents at the various stages and comment on code compliance, sequencing and information required for filing for permits, sequencing and information required for bidding vendor and subcontractor packages, and just prior to construction documents, we will comment on the completeness of the design documents.
Prepare and Distribute Meeting Minutes
We will attend all required meetings during the pre-construction phase, record meetings and distribute minutes to the project team members.
Wildstone, with input from the project team, will prepare an approach to bid out the project. Certain aspects that will be addressed are:
- Pre qualifying subcontractors and vendors
- Defining the review of bids process
- Defining the approval of award process
During the pre-construction phase, Wildstone will develop with the team the appropriate reports and required timing for the submission of reports during the process. Reports that may be required are:
- Monthly cost reports
- Monthly project status reports
- Project photographs
- Cash flow projections
- Weekly meeting minutes, change logs, submittal logs, drawing logs
- Revision logs
- Weekly updated schedules
The permitting process can be a lengthy task within certain communities. It may include numerous government authorities having jurisdictional review and approval of a construction project. Wildsone, with the assistance of the project team, will develop a comprehensive list of agencies that will be required to review and approve the documents and the project. This list will be distributed to the team members, and a responsibility for action will be assigned to the appropriate member. This action list will be reviewed frequently to assure that all issues are addressed in a timely manner. This will ensure the project is delivered within the projected schedule. Wildstone, if requested, will lead the efforts and be responsible for the permitting process.
It is during the pre-construction phase where quality assurance begins. At this time we will develop a program to effectively communicate the quality assurance requirements necessary during the construction phase.
Coordination of Owner's Separate Vendors
Wildstone will work with the owner’s separate vendors, such as telecommunications and data vendors, security vendors, furniture vendors and movers, to include their input during pre-construction and provide scheduling information to them. We will assist the team in coordinating the efforts of these vendors as required.
Value Engineering and Value Management
The process of providing accurate cost information at all stages of document design is continuous. Though many times estimates are required at certain intervals such as conceptual, schematic, design development and construction documents, the timely and valuable input pre-construction involvement offers to the design professionals and project team will eliminate the costly redesign of the project. Wildstone’s approach is to work closely with the project team as the design develops and to provide cost information as required. We draw on our extensive historical cost background in conjunction with receiving market place pricing from a quality subcontractor and vendor base to provide cost estimates that can be relied on. Accurate cost estimates and budgets are the most important part of the development of a project. We work closely with all local authorities and government agencies to accurately define, capture and quantify all development cost charges, rezoning issues, permitting requirements and cost effective construction methodology.